Review
- Review Previous Calendar Week in Diary
- Review Upcoming Calendar Entries in Diary/Yahoo Calendar/Lotus Notes (2 wks)
- Check the STC monthly calendar
- Rvw Palm Memo:
- tickler entries
- key people
- Review S/M Lists, Marble Memo Book
- What parts of the GTD system are not working? Could work better?
- HOW MANY INBOXES ARE YOU USING?
- ARE YOU EMPTYING THEM REGULARLY?
Mind sweep onto paper
- Gather all loose papers into IN:
- In-tray, wallet, backpack, portfolio, clipboard, market box, store flyers, snail mailbox, planner in-box, answering machine, meeting notes, photocopies, SCA notes, SCA music, client papers.)
- Process contents of IN:
- Action: delegate, defer or do (2 mins or less)
- No action: toss, someday/maybe, or file for reference
- Review emails for resulting actions
- Review previous calendar data for resulting actions
- Sync calendars
- Liz, Notes, planner book, Yahoo
- Review upcoming calendar for preparation actions
- Review project lists - Notes, Yahoo, hard drive, Marble Projects memo book
- Any new projects to add?
- Any projects complete?
- Any projects to be moved to S/M?
- Any obstacles need handling?
- Cross off completed items in each project
- What are the next actions?
- Carry next actions onto next actions lists
- Review my @WaitingFor folders - Notes, Yahoo
- Is anything overdue?
- Will anything come due in the upcoming week?
- Anything to move back to Next Actions?
- Review Someday/Maybe lists - Marble Memo books, scratch pad
- Any of these ready to become projects?
- Any new ones?
- Any to delete?
- Review WIP folders @Work @Home
- Cull outdated or superceded papers
- Review Projects Memo book
- Any NAs to be added to lists?
- Any NAs completed?
- Any projects completed?
- Any notes to be made on open projects?
- Review my Next Action lists.
- Does anything need scheduling on a specific day?
- Any contexts need tweaking?
- Can anything be deleted?
- Plan upcoming week
- What are the major foci?
- What MUST get done?
Maintaining the systems
- Review My Documents folders @Home @Work
- Review Start Menu entries @Home
GTD - Weekly questions to ask
- How many newsletters are you subscribed to right now ?
- How many inboxes are you using? Are you emptying them regularly?
- Are you reading a REAL book?
- How cluttered is your desk? Dining room table?
- How many "projects" are active right now?
- Are you exercising?
- Do you feel stressed?
- How much sleep are you getting?
- Are things becoming stagnant?
- What parts of GTD or inbox processing are not going well?
- Do I need to do this at all?
- Can I act on this next action as soon as I read it?
- How many people did I talk to this week, outside of the office?
- Did I make my weekly reviews?
- Did I complete all the NAs I wanted to? If not, why?
- Do I need to improve some step or element on the GTD system or learn more about it?
- Did I feel clear and relax on trying get things done?
Posting from yahoo group:
My weekly review typically lasts about an hour on Friday afternoon.
Here's what I do:
- Process inboxes
- desk
- planner notes
- bag
- e-mail inbox
- e-mail "actions" folder
- Review my project list
- to make sure finished projects are removed from the list
- to see which projects should be moved to Someday/Maybe or deleted
- to make sure all projects have next actions
- Review next actions
- to make sure I haven't missed any projects
- to make sure things are in the right contexts
- to find old actions that should be done or deleted
- Review _last_ week's notes
- to make sure I haven't missed anything
- Review my calendar for the upcoming week
- Review my tickler file for the weekend
- Review my Waiting For list for follow-ups
Once I have all these things done, I should have all the loose ends of my system tied up. If I'm particularly busy, I'll make a list of weekly priorities, so I work on the right projects next week. Right now, my action lists are probably shorter than they've ever been, but I have another big, high-profile project headed my way in the next week or so that will get me back to "particularly busy."