Review

• Review Previous Calendar Week in Diary
• Review Upcoming Calendar Entries in Diary/Yahoo Calendar/Lotus Notes (2 wks)
  • Synch where necessary
• Check the STC monthly calendar
• Rvw Palm Memo:
  • tickler entries
  • key people

• Review Project Lists
  • Review/update QuarterlyPlanning
  • Review/update Active Projects
  • Think people

• Review S/M Lists, Marble Memo Book

• What parts of the GTD system are not working? Could work better?
  • HOW MANY INBOXES ARE YOU USING?
  • ARE YOU EMPTYING THEM REGULARLY?

• Empty Your Head

Mind sweep onto paper

• Gather all loose papers into IN:
  • In-tray, wallet, backpack, portfolio, clipboard, market box, store flyers, snail mailbox, planner in-box, answering machine, meeting notes, photocopies, SCA notes, SCA music, client papers.)

• Process contents of IN:
  • Action: delegate, defer or do (2 mins or less)
  • No action: toss, someday/maybe, or file for reference

• Review emails for resulting actions

• Review previous calendar data for resulting actions

• Sync calendars
  • Liz, Notes, planner book, Yahoo

• Review upcoming calendar for preparation actions

• Review project lists - Notes, Yahoo, hard drive, Marble Projects memo book
  • Any new projects to add?
  • Any projects complete?
  • Any projects to be moved to S/M?
  • Any obstacles need handling?
  • Cross off completed items in each project
  • What are the next actions?
  • Carry next actions onto next actions lists

• Review my @WaitingFor folders - Notes, Yahoo
  • Is anything overdue?
  • Will anything come due in the upcoming week?
  • Anything to move back to Next Actions?

• Review Someday/Maybe lists - Marble Memo books, scratch pad
  • Any of these ready to become projects?
  • Any new ones?
  • Any to delete?

• Review WIP folders @Work @Home
  • Cull outdated or superceded papers

• Review Projects Memo book
  • Any NAs to be added to lists?
  • Any NAs completed?
  • Any projects completed?
  • Any notes to be made on open projects?

• Review my Next Action lists.
  • Does anything need scheduling on a specific day?
  • Any contexts need tweaking?
  • Can anything be deleted?

• Plan upcoming week
  • What are the major foci?
  • What MUST get done?

Maintaining the systems

• Review My Documents folders @Home @Work
  • Cull and clean

• Review Start Menu entries @Home

GTD - Weekly questions to ask

• How many newsletters are you subscribed to right now ?
• How many inboxes are you using? Are you emptying them regularly?
• Are you reading a REAL book?
• How cluttered is your desk? Dining room table?
• How many "projects" are active right now?
• Are you exercising?
• Do you feel stressed?
• How much sleep are you getting?
• Are things becoming stagnant?
• What parts of GTD or inbox processing are not going well?
• Do I need to do this at all?
• Can I act on this next action as soon as I read it?
• How many people did I talk to this week, outside of the office?

1. Did I make my weekly reviews?
2. Did I complete all the NAs I wanted to? If not, why?
3. Do I need to improve some step or element on the GTD system or learn more about it?
4. Did I feel clear and relax on trying get things done?

Posting from yahoo group:

My weekly review typically lasts about an hour on Friday afternoon.

Here's what I do:

• Process inboxes
  • desk
  • planner notes
  • bag
  • e-mail inbox
  • e-mail "actions" folder
• Review my project list
  • to make sure finished projects are removed from the list
  • to see which projects should be moved to Someday/Maybe or deleted
  • to make sure all projects have next actions
• Review next actions
  • to make sure I haven't missed any projects
  • to make sure things are in the right contexts
  • to find old actions that should be done or deleted
• Review _last_ week's notes
  • to make sure I haven't missed anything
• Review my calendar for the upcoming week
• Review my tickler file for the weekend
• Review my Waiting For list for follow-ups

Once I have all these things done, I should have all the loose ends of my system tied up. If I'm particularly busy, I'll make a list of weekly priorities, so I work on the right projects next week. Right now, my action lists are probably shorter than they've ever been, but I have another big, high-profile project headed my way in the next week or so that will get me back to "particularly busy."